CTYKDS Team Protocols

Leaders are never alone with a child and always in view of others, and both formal and informal visits to classrooms and programs are made by supervisors at any time. To comply with insurance requirements and to provide adequate supervision for children, one of the following must be in place:
a) A minimum of two personnel supervising children at all times, or
b) One personnel with windows having clear lines of visibility or an open door with hall monitors
When meeting students off-site, leaders must always:
  • Meet in public
  • Avoid travelling alone with a student (always in groups)
Attendance is to be taken in every classroom, recording names of all children, adults and youth (and maintaining the files permanently).
Visitors are to be immediately identified and coached as appropriate.
  • Occasional observers who join a class or program will have their attendance recorded and kept on file with the classroom attendance for that day.
  • Visitors will be clearly identified and if they have not been screened and approved, they will not be placed in a position of trust with children who are not their own. We may welcome parents and occasional visitors to sit in the classroom on occasion.

Washroom Guidelines for Children
• No personnel alone with children in washroom
• Keep outside/hallway door propped open
• If assistance is needed, two personnel will escort the child, or one personnel with a hall monitor

Proper Display of Affection

Appropriate Touch: we recognize that children need attention that reflects pure, genuine and positive displays of love!
Physical interactions with children will be age and developmentally appropriate. We encourage personnel and leaders to:
• Hold a preschool child who is crying
• Speak to a child at eye level (listen with your eyes as well as your ears)
• Hold a child’s hands when speaking, listening or walking to an activity
• Put an arm around the shoulder of child when comforting or quieting
• Pat a child on the head, hand, shoulder or back to affirm them
• Gently hold a child’s shoulder or hand to redirect behaviour
(All touch must be done in view of others)

Inappropriate Touch
Inappropriate touch includes:
• Kissing or coaxing someone to kiss you
• Engaging in extended hugging and tickling
• Holding someone’s face when talking to or disciplining
• Touching a child in any area that would be covered by a bathing suit
• Carrying older children or allowing them to sit on your lap
• Engaging in prolonged physical contact with any child or youth.
• Using corporal punishment